Payroll Specialist

Location: Downey, CA

Department: Finance/ HR

Type: Full Time

Min. Experience: Experienced

OBJECTIVE OF THE POSITION

Responsible for performing the function of the Payroll Specialist in all aspects of the payroll process to ensure smooth and efficient procedures and legal compliance.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

  • Assist with processing bi-weekly payroll accurately using  Ultimate Software (UltiPro) system to ensure compliance, accuracy, and efficiency
  • Assist with managing Time & Attendance with support staff and supervisors while maintaining precise payroll records
  • Assist with processing and verifying employee payroll changes, deductions, garnishments, regular checks and manual checks
  • Coordinate resolution with payroll system representatives to address any inquiries/requests on an on-going basis
  • Support company’s retirement plan and ensure timely processing
  • Coordinate and support retirement plan and workers’ compensation audits
  • Maintain control of company payroll files with strict confidentiality
  • Maintain filing system for payroll and related records
  • Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as PTO, tax questions, and etc.
  • Assists Finance department with additional clerical and administrative duties as needed

PRINCIPAL SKILLS, KNOWLEDGE, AND PERSONAL ATTRIBUTES REQUIRED

Education:

  • Associates degree in Accounting, Business or closely related field or an equivalent combination of education and experience

Special Skills:

  • Knowledge of wage and hour laws
  • Basic Accounting knowledge
  • Experience with payroll processing software
  • Experience in incentive pay calculations preferred
  • Must have strong computer skills in MS Office (Outlook, Excel, and Word)
  • Advance MS Excel skills (high proficiency in VLOOKUP and Pivot Tables)

Work Experience:

  • Minimum 3-5 years minimum of experience in payroll

COMPETENCIES REQUIRED

Core competencies required for Payroll Specialist:

  • Strong verbal/written communication skills
  • Ability to prioritize and multi-task in order to meet deadlines
  • Excellent accuracy and attention to detail
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